Services and Other Information

The Wellstone Center wants to answer all of your event related questions with the click of a button, making your experience easy from start to finish. Please find information about optional items you can add to your event, like presentation materials, audio visual equipment, food and beverage ideas and more.

 

What are our building hours?
Our regular building hours, Monday through Friday are 7:00am – 10:00pm; Saturday, 10:00am – 6:00pm and Sunday, 12:00pm – 5:00pm.

Can my event take place before/after building hours?
Wellstone Center can be open earlier/later for an additional fee. Please arrange with the event coordinator prior to your event.

What are the set up and clean up requirements?
Any set-up and/or tear down must be done during the hours you have reserved the space. Your reserved space(s) will not be accessible outside of your reserved time.

Can I tour the space before making a decision?
Yes. Please call 651-789-2542 to make a room showing appointment. We gladly accept walk-ins, however, do ask that you contact us to ensure that our meeting spaces are available for viewing prior to visiting.

What are our building hours?
Our regular building hours, Monday through Friday are 7:00am – 10:00pm; Saturday, 10:00am – 6:00pm and Sunday, 12:00pm – 5:00pm.

Can my event take place before/after building hours?
Wellstone Center can be open earlier/later for an additional fee. Please arrange with the event coordinator prior to your event.

How do I book a meeting space?
Contact us at 651-789-2542 or click here to make an online room rental inquiry.

How can I be guaranteed that my date has been booked?
To book your space, we require a signed contract with 50% of your room rental fee. The remaining balance is due two weeks prior to your event.

Can I put a space on hold?
We will be happy to hold your requested date/s for up to two weeks (no deposit required). At the end of that time, Wellstone Center requires a signed contract and deposit. If the reservation isn’t confirmed by the expiration date, the hold will be lifted and the space will be made available to others.

Can I get free space?
While we would like to be able to host events at no cost, all of the revenue generated goes directly back to support the operations of the facility and Neighborhood House programs.

Are there non-profit rates that apply to my organization?
The Wellstone Center rates were designed with non-profits in mind. Rate were created to provide low cost access for everyone.

Are there any discounts available?
Booking discounts are available based on the size, frequency of your booking and overall rental bill.

Can I reconfigure the room I have reserved?
Some meeting rooms can be reconfigured by the Renter, but must be set back to its standard set-up for the next group.

What equipment is available for use during my event?
Audio visual equipment are available through the Wellstone Center. All charges will be added to the Renter’s reservation. A 48 hr notice is required to ensure availability of AV equipment. Easels, flip charts, additional tables, podiums, staging and other equipment are also available but charges may apply.

If your presentation requires anything beyond a power point and microphone, please set up a time with the event coordinator for an A/V run-through prior to your event.

What are my catering options?
Wellstone Center allows renters to select their own caterer. There are however, special regulations regarding the service of alcohol.  Please contact us at 651-789-2542 for a list of preferred vendors. We are also pleased to offer both a commercial grade kitchen and teaching kitchen for rent for your own caterers to use for staging or food preparation, additional rental costs will apply.

Is there WIFI access available?
Wellstone Center is equipped with wireless internet. A password is required for access and can be obtained from the main welcome desk.

Is there free parking?
We are pleased to offer group the complimentary use of our attached parking ramp, which features 165 spaces.

Can I serve alcohol at my event?
Yes. As a city facility, renters wishing to serve alcohol may only use a licensed liquor caterer that has a Certificate of Insurance with Liquor Liability in the amount of $50,000 per person, bodily injury; $100,000 more than one person bodily injury; $10,000 property destruction; $50,000/$100,000 for loss of means of support. Only beer, champagne and wine can be served in this facility (hosted bard only). Additionally, all renters wishing to serve alcohol at their event are required to hire an off-duty St. Paul Police Officer during the time of alcohol is served and consume. Police officers are arranged through Wellstone Center and renters are required to pay the officer in cash or check directly before the start of the event.  Please contact one of our event coordinators for more information.

is security required at my event?
We do require security for any event that includes alcohol service or where security of the facility guests and neighborhood are of concern. Please contact us for more information.

Are there any restrictions on decorations?
We welcome your decorations in our facility. Renters are responsible for securing all decorations and must ensure that they do not cause damage to the space. Decorations and signage can only be affixed with blue painters tape or 3M command products; the use of any other products is prohibited. Glitter and confetti cannot be thrown in the building or used as table decorations. Helium-filled balloons must be secured at all times. Helium-filled Mylar balloons are not allowed in the building due to their effect on the fire detection systems and will be removed by Wellstone Center staff if brought in.  Small birthday or celebration candles may be used for a short period of time at celebrations. Open flames or burners are not allowed. Fog, bubble and foam machines are not allowed. It is the renter’s responsibility to inform caterers and decorators of these rules. Please contact your event coordinator with any questions.

Does my rental require deposit?
Renter’s event may be subject to a refundable damage deposit. All damage deposit are due within 14 days of booking the event. Cash and credit card are all acceptable forms of deposit. Credit cards will be charged the full deposit amount at the time the deposit is made. Following a post-event facility review by Wellstone Center staff, damage deposits – less any costs of damages, additional labor/cleaning costs and/or outstanding amount due will be refunded within ten (10) business days after the event.

Can I store items overnight?
There is no storage space available at Wellstone Center. Arrangements may be made to leave items overnight, at the client’s risk. Please contact your event coordinator for more details.